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Getting started

From account setup to useful HSE work

HSEVIA brings site registers, corrective actions, evidence, reports, and reviewed AI assistance into one workspace. This short guide follows the controls available today.

Start here

HSEVIA is currently offered as a Free Beta for professional and workplace use by people aged 18 or over. Participation requires no payment card and does not automatically convert to a paid service.

HSEVIA helps organize work; it does not replace competent professional judgment. People remain responsible for reviewing records, evidence, AI output, approvals, and HSE decisions.

Create an accountSign in

Choose your workspace path

Individual professional

Choose this when you are managing your own work. HSEVIA creates My company and Main site after your verified sign-in, then takes you directly to the Dashboard.

Company / Team

Choose this when an organization will manage sites, people, and shared HSE records. After your verified sign-in, onboarding asks you to create the organization and first site before you invite the team.

Consultants do not select a separate signup account type. A consultancy setting up its own workspace uses Company / Team. A client can invite an external consultant with the Auditor / Consultant role; access still depends on that client's membership and scope.

Reach First Value

For Company / Team accounts, HSEVIA marks the onboarding First Value step when an administrator selects Go to your dashboard on the setup summary after creating the organization and first site. From the Dashboard, create the first meaningful operational record to begin a working HSE history.

  1. 1. Set up the workspaceCompany / Team: complete Organization and First site in onboarding. Individual professional: use the company and site created after verified sign-in.
  2. 2. Open CaptureDescribe what you found, then review the suggested destination and fields. Nothing is saved from Capture until you confirm it on the destination register.
  3. 3. Record and assign the workSave the reviewed register entry. Where follow-up is needed, use Corrective Actions to assign and track it.
  4. 4. Review the resultReturn to the Dashboard for current operational signals. Use Saved reports when you intentionally save a generated report snapshot.
DashboardCaptureCorrective ActionsSaved reports

Administrator quick start

  1. Create and verify a Company / Team account, then sign in.
  2. In onboarding, create the Organization and First site; the other setup questions can be completed later.
  3. Select Go to your dashboard on the setup summary.
  4. Open Companies & Sites to review workspace and site details.
  5. Open Members & Roles to invite each person with the appropriate role and site scope.
  6. Create and review the first operational record through Capture or its register.
  7. Use Corrective Actions, the Dashboard, and Saved reports to follow the resulting work.

If you can access more than one company, use the company switcher in the authenticated header before working. Each page resolves access again for the active company and site.

Daily HSE work

For operational users

Use the Dashboard and registers your role can reach. Workers use Capture and can see and update only records they created. Viewers and Auditor / Consultant members are read-only. Only roles with approval authority can sign work off; non-admin users cannot manage companies, sites, or members.

Capture and documents

Universal Capture classifies a description for your review. Document to Work extracts a supported file and proposes a destination. In both flows, a person reviews the fields and confirms the destination before a record is saved.

Open Document to Work

AI assists; people decide

HSEVIA can help classify input, extract documents, and draft source-cited answers. Review every output against the source and site context. AI does not approve or close high-impact HSE decisions. Occupational-health information is sensitive: do not treat AI output as medical advice or diagnosis, and use qualified people for health decisions.

Open HSE Copilot

Demo and Free Beta are different

A Demo workspace contains synthetic sample people, sites, and records for demonstrating HSEVIA; changes may be reset. Free Beta workspaces are created for real beta users and their authorized workplace use. Demo data is not customer data, and a hosted Demo is only available when HSEVIA provisions one separately.

Help, security, and product terms

Use the published support and security routes for current contact instructions. When a mailbox has not been configured, those pages show the launch configuration status rather than inventing an address.